Teton County Search & Rescue Foundation is seeking to hire a Development Administrator to join our dynamic, hard-working team. The ideal candidate will have a passion for TCSAR Foundation’s mission of supporting TCSAR volunteers and help strengthen the Foundation’s fundraising program.
Position Summary
The Development Administrator serves as the operational backbone of TCSAR Foundation’s fundraising program.
This role manages all fundraising administrations, including:
Donor data entry, integrity and tracking
Gift acknowledgements
Donor communications logistics
Event coordination and execution
Administrative duties as assigned
The Development Administrator supports the Executive Director in leading major donor strategy and solicitations while independently managing fundraising systems and donor experiences. This is an ideal role for someone who thrives on organization, detail, hospitality, and bringing complex events to life behind the scenes.
Key Responsibilities
Fundraising Administration (Core Function)
Manage donor database (gift entry, pledges, reporting, tracking)
Generate and send timely acknowledgement letters
Track restricted gifts and donor intent
Manage donor recognition lists and annual reporting data
Coordinate donor mailings and campaigns
Oversee donor gift inventory and fulfillment (apparel, event gifts, etc.)
Maintain accurate donor records and confidentiality
Prepare reports for Executive Director and Board
Work with Operations Manager on 990 donor tracking
Check processing and bank deposits
Event Management & Donor Experience
Lead planning and execution of key fundraising and donor events, including Old Bill’s Fun Run, major donor appreciation events, and donor cultivation experiences (e.g., backcountry ski days, SAR field experiences, educational outings)
Coordinate venues, vendors, guest lists, and RSVPs
Develop and manage event run-of-show logistics
Oversee staff and volunteer coordination during events
Track event budgets and expenses
Manage post-event follow-up and stewardship
Support additional community outreach events as needed
Executive Support in Development
Prepare donor briefing documents
Track donor cultivation plans
Support major gift follow-up
Assist with board Development Committee materials and attend meeting as necessary
Team Culture Expectations
Proactive communicator
Team player, willing to jump in wherever and whenever needed regardless of job description
Comfortable in a small, fast-moving nonprofit
Solutions-oriented
Strong personal accountability
We are a small team of six. Everyone carries weight. Everyone supports each other. This is not a remote position. The Foundation’s office is located in the TCSAR hangar.
Qualifications
Preferred:
1–3 years experience in nonprofit development, administration, and/or event management
Strong database management skills (CRM experience required; Kindful or similar preferred)
Exceptional organizational skills
High attention to detail
Strong written communication skills
Ability to manage multiple projects simultaneously
Comfortable working occasional evenings and weekends for events
Alignment with rescue and community mission
Bonus:
Experience with fundraising campaigns
Event production background
Knowledge of the Jackson philanthropic community
Compensation
100% medical, life, and disability insurance
Flexible PTO program
Ski passes, wellness reimbursements, and more
How To Apply:
Submit the following to donor-relations@tetoncountysar.org by Sunday, April 12:
About TCSAR Foundation
Teton County Search & Rescue Foundation exists to ensure that one of the nation’s most respected volunteer search and rescue teams has the resources needed to save lives in some of the most rugged terrain in North America. Based in Jackson, Wyo., the Foundation raises private support to fund critical equipment, advanced training, and mission readiness for Teton County Search & Rescue, which responds to emergencies throughout Teton County. Through strong relationships with donors, community partners, and outdoor enthusiasts, the Foundation also advances backcountry safety through its Backcountry Zero initiative. Our small, collaborative team is driven by a shared belief that preparation, partnership, and community support make lifesaving rescue possible when it matters most.
Teton County Search & Rescue Foundation is an equal opportunity employer. We encourage applications from individuals of any race, religion, color, national origin, sex, gender identity, gender expression, disability, age, veteran status, and/or any other legally protected group.
Applications will be reviewed beginning April 15. Please do not contact the office for any follow-up until after this time.
