We're Hiring! TCSAR Foundation Seeks Development Administrator

Teton County Search & Rescue Foundation is seeking to hire a Development Administrator to join our dynamic, hard-working team. The ideal candidate will have a passion for TCSAR Foundation’s mission of supporting TCSAR volunteers and help strengthen the Foundation’s fundraising program. 

Position Summary

The Development Administrator serves as the operational backbone of TCSAR Foundation’s fundraising program.

This role manages all fundraising administrations, including:

  • Donor data entry, integrity and tracking

  • Gift acknowledgements

  • Donor communications logistics

  • Event coordination and execution

  • Administrative duties as assigned

The Development Administrator supports the Executive Director in leading major donor strategy and solicitations while independently managing fundraising systems and donor experiences. This is an ideal role for someone who thrives on organization, detail, hospitality, and bringing complex events to life behind the scenes.

Key Responsibilities

Fundraising Administration (Core Function)

  • Manage donor database (gift entry, pledges, reporting, tracking)

  • Generate and send timely acknowledgement letters

  • Track restricted gifts and donor intent

  • Manage donor recognition lists and annual reporting data

  • Coordinate donor mailings and campaigns

  • Oversee donor gift inventory and fulfillment (apparel, event gifts, etc.)

  • Maintain accurate donor records and confidentiality

  • Prepare reports for Executive Director and Board

  • Work with Operations Manager on 990 donor tracking

  • Check processing and bank deposits

Event Management & Donor Experience 

  • Lead planning and execution of key fundraising and donor events, including Old Bill’s Fun Run, major donor appreciation events, and donor cultivation experiences (e.g., backcountry ski days, SAR field experiences, educational outings)

  • Coordinate venues, vendors, guest lists, and RSVPs

  • Develop and manage event run-of-show logistics

  • Oversee staff and volunteer coordination during events

  • Track event budgets and expenses

  • Manage post-event follow-up and stewardship

  • Support additional community outreach events as needed

Executive Support in Development

  • Prepare donor briefing documents

  • Track donor cultivation plans

  • Support major gift follow-up

  • Assist with board Development Committee materials and attend meeting as necessary

Team Culture Expectations

  • Highly collaborative

  • Proactive communicator

  • Team player, willing to jump in wherever and whenever needed regardless of job description

  • Comfortable in a small, fast-moving nonprofit

  • Solutions-oriented

  • Strong personal accountability

We are a small team of six. Everyone carries weight. Everyone supports each other. This is not a remote position. The Foundation’s office is located in the TCSAR hangar.

Qualifications

Preferred:

  • 1–3 years experience in nonprofit development, administration, and/or event management

  • Strong database management skills (CRM experience required; Kindful or similar preferred)

  • Exceptional organizational skills

  • High attention to detail

  • Strong written communication skills

  • Ability to manage multiple projects simultaneously

  • Comfortable working occasional evenings and weekends for events

  • Alignment with rescue and community mission

Bonus:

  • Experience with fundraising campaigns

  • Event production background

  • Knowledge of the Jackson philanthropic community

Compensation

  • $55,000 plus annual performance bonus up to $10,000

  • 100% medical, life, and disability insurance

  • Flexible PTO program

  • Ski passes, wellness reimbursements, and more

To Apply

Sub­mit the fol­low­ing to donor-relations@tetoncountysar.org by Sun­day, April 12:

  • A cov­er let­ter describing why this role and the mission of supporting Search & Rescue and Backcountry Zero appeal to you. Further, describe how your personal and professional experience make you an excellent fit for the position and our small team.  

  • Your resume.

About TCSAR Foundation

Teton County Search & Rescue Foundation exists to ensure that one of the nation’s most respected volunteer search and rescue teams has the resources needed to save lives in some of the most rugged terrain in North America. Based in Jackson, Wyo., the Foundation raises private support to fund critical equipment, advanced training, and mission readiness for Teton County Search & Rescue, which responds to emergencies throughout Teton County. Through strong relationships with donors, community partners, and outdoor enthusiasts, the Foundation also advances backcountry safety through its Backcountry Zero initiative. Our small, collaborative team is driven by a shared belief that preparation, partnership, and community support make lifesaving rescue possible when it matters most.

Teton County Search & Rescue Foundation is an equal oppor­tu­ni­ty employ­er. We encour­age appli­ca­tions from indi­vid­u­als of any race, reli­gion, col­or, nation­al ori­gin, sex, gen­der iden­ti­ty, gen­der expres­sion, dis­abil­i­ty, age, vet­er­an sta­tus, and/​or any oth­er legal­ly pro­tect­ed group.

Applications will be reviewed beginning April 15. Please do not contact the office for any follow-up until after this time.